Use Meeting Wizard to Propose and Confirm Dates

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=90 BGCOLOR="#006699" TEXT="#080000" bgproperties="fixed" background="2f4285a1erlcgo.png"> <div> <FONT SIZE="5" COLOR="#FFCC66" FACE="Arial" ><B>33rd  & 424th District Courts -- Attorney Info</B></FONT><B>     |     </B><A HREF="http://www.dcourt.org/_attys/" TARGET="_top" TITLE="http://www.dcourt.org/_attys/"><U><B>home</B></U></A><B>     </B><A HREF="settings.htm" TARGET="_top" TITLE="Setting Instructions"><U><B>Up One Level</B></U></A><B>   </B><A HREF="wizard_m.htm" TARGET="TRLX_Middle" TITLE="Use Meeting Wizard to Propose and Confir"><U><B>Top of This Page</B></U></A><B>   </B><A HREF="http://www.dcourt.org/search.htm" TARGET="_blank" TITLE="http://www.dcourt.org/search.htm"><U><B>Search This Site</B></U></A></div> <div> <B>Use Meeting Wizard to Propose and Confirm Dates</B></div> <div> </div> </td> </tr><tr> <td valign="top" width=210 BGCOLOR="#FFCC66" TEXT="#080000" background="2f3d2c00dkelyh.png"> <div> <TABLE BORDER="1" CELLPADDING="2" CELLSPACING="1" WIDTH="139" BORDERCOLORLIGHT="#0099CC" BORDERCOLORDARK="#0000CC" FRAME="BOX" RULES="ALL" ALIGN="LEFT" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=CENTER HEIGHT= 57 ><NOBR><div> <B>MAIN SITE MAP</B></div> <div> <A HREF="http://www.dcourt.org" TARGET="_top" TITLE="http://www.dcourt.org"><U><B>Home</B></U></A><B>      </B><A HREF="http://www.dcourt.org/_attys" TARGET="_top" TITLE="http://www.dcourt.org/_attys"><U><B>Attorneys</B></U></A></div> <div> <A HREF="http://www.dcourt.org/_public" TARGET="_top" TITLE="http://www.dcourt.org/_public"><U><B>Public</B></U></A><B>     </B><A HREF="http://www.dcourt.org/_other" TARGET="_top" TITLE="http://www.dcourt.org/_other"><U><B>Other  Info</B></U></A></div> </NOBR></tD> </tR> </TABLE></div> <bR> <bR> <bR> <bR> <div> <B><IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Use Meeting Wizard to Propose and Confirm Dates</B></div> </td> <td valign="top" height=390 BGCOLOR="#EEEEEE" TEXT="#080000"> <div> <I>Use Meeting Wizard to Propose and Confirm Dates</I></div> <div> <A HREF="http://www.meetingwizard.com/mwiz/home/default.cfm" TARGET="_blank" TITLE="http://www.meetingwizard.com/mwiz/home/d"><U>Meeting Wizard</U></A> is a free service that allows you to send (via email) a proposal for all potential dates and obtain RSVPs and confirm the meeting (settings in our case) electronically. You can sign up for the first time by clicking on the link and beginning a schedule.  Your invitees do NOT have to be already signed up. All you need is their email address.  </div> <bR> <div> You can start a meeting proposal by <A HREF="http://www.meetingwizard.com/mwiz/m/meetingsetup2.cfm?seeagain=2&proposeoption=1&CFID=802969&CFTOKEN=27085585" TARGET="_blank" TITLE="http://www.meetingwizard.com/mwiz/m/meet"><U>clicking here</U></A>.</div> <bR> <div> Here is the basic routine:</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Choose a date and time (one or many)</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Fill in the duration</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Fill in a subject line and a message body -- obvious stuff. </div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Review and then click to send your invites.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Each recipient gets an email with the details.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">Each of them checks off each date they are available</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">The system keeps track of who is available when.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">The system sends you an email with a link to the page summarizing all of the responses and you confirm one of the choices where everyone is available.  The system then sends out a confirming email to everyone.</div> <div> <IMG BORDER="0" SRC="Symb075c00b700c800000000.png" HEIGHT="13" WIDTH="24" ALIGN="bottom" HSPACE="0" VSPACE="0">If no one date is available for everyone, there is a way to revise the invite and re-send.</div> <bR> <div> So then what do you do?  Now that you have the date confirmed (and proof of it, by the way) you do your setting request.</div> <bR> <div> Here is some info from some of the more relevant <A HREF="http://www.meetingwizard.com/mwiz/home/faq.cfm" TARGET="_blank" TITLE="http://www.meetingwizard.com/mwiz/home/f"><U>FAQs on their site</U></A>:</div> <bR> <div> <B>5. Why is it better than just using email?</B></div> <div> Most people understand the hassles of playing telephone tag, and email can be the same. To organize a meeting or event, it might seem that it's easy to simply send an email message. But more often than not, you need to know when people are available. For example, if you're inviting six people, you need to wait for six separate responses, manually collate them, and hope you've got a match, then confirm with all the details. If you don't get a match, you have to start all over again. Moreover, there's just too much room for confusion and error in this process. </div> <bR> <div> MeetingWizard offers an obvious advantage in that it collates all information and all responses in one place. Another advantage is that it organizes and standardizes the event information so that important details aren't missed, and users become familiar with a standard request-response interface. This makes scheduling go much more smoothly which is why MeetingWizard is also effective for sending out simple announcements even when an RSVP isn't required.</div> <bR> <div> <B>6. Who are some of your biggest users?</B></div> <div> We'd love to list all of the organizations that use MeetingWizard but we can't for privacy reasons. We can tell you that some of our biggest users are universities and colleges, high-tech project teams, school districts, government offices, legal offices, and non-profit organizations. We find that the system tends to be introduced through "power users" who test the service and then introduce it into their organization. Also, even though Meeting Wizard was not originally designed to schedule social events, we find that many users prefer it over other graphics-intensive invitation services because it's clean and fast without all the annoying ads and pop-up's.</div> <bR> <bR> <div> <B>8. Can I make changes after an event is confirmed? </B></div> <div> Definitely, there are all kinds of options for editing the details of meetings: adding new times, confirming new times, cancelling, adding new participants, etc. Since we use MeetingWizard ourselves, we've built in all the kinds of features we've wanted, plus many more that have been requested by users. If at any point you can't find a feature, please contact us. Give yourself some time to learn the system since a little effort up front will save you countless hours later.</div> <bR> <bR> </td> </tr></table></body>